Email Privacy: Are Your Messages Secured?

In any corporate environment, it is important for email messages to be seen only by those intended to see them. Unfortunately, it is becoming harder and harder to ensure that your email messages are not being snooped upon, and harder to be sure that your data is secure. There are many different places that this snooping could come from, and many different ways that you can prevent it from happening. So take action towards making your emails safer from prying eyes, and create a more secure environment for you and everyone else around you.

Naturally, you should always restrict your email account with a password. This will prevent people from being able to access your information without your consent. It will at least protect against people using traditional methods to access it. Since the messages are on your computer, it is impossible to fully secure them. But using a password that is hard to guess will certainly make it a lot harder.

Next, you should install a top notch antivirus program on your computer. Someone might try to intercept your outgoing emails using some sort of virus. This could include a keylogger, which sends everything you type to someone who will be able to use it maliciously. Antivirus software will protect you against these harmful programs, and allow you to be sure that your outgoing data or password is not being intercepted by people who know how to use it.

Depending on the email service you use, you might already be benefiting from programs that allow for the encryption of data while it is being sent from one place to the next. This is more on the server side of the email process, but will help you in your desires to stay secure.

Next, you should simply avoid sending, receiving, or storing sensitive information with your email account. There are many other ways to exchange sensitive information. A fax machine is definitely an option, since these are much less likely to be able to be interfered with. So if you have the option of discussing things over the phone, or simply handing a hard copy of the data over, do this instead. It is much preferable to any other method of sending data, especially email.